Gadsden ISD - Finance Home

Finance Staff

“The Finance Department will bring balance to all district budget and reporting functions and will build equity into all financial systems and procedures in support of student achievement.”

lumartinez@gisd.k12.nm.us

575-882-6241
evillarreal@gisd.k12.nm.us

575-882-6244
eellison@gisd.k12.nm.us

575-882-6447
pescobar@gisd.k12.nm.us

575-882-6251

For Accounts Payable
Accounts Payable Specialists

Vendor initial A-G contact:
Richard Acosta (575) 882-6255

Vendor initial H-P contact:
Becky Medina (575) 882-6749

Vendor initial Q-Z contact:
Lucia Almaraz (575) 882-6247
ylrivera@gisd.k12.nm.us

575-882-6245
ggalvan@gisd.k12.nm.us

575-882-6252
adelossantos@gisd.k12.nm.us

575-882-6243

Finance

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July Finance Monthly Calendar August Finance Monthly Calendar 2025-2026 Finance Deadlines List

Procedures

Finance Resources

Approved Budget Reports

FY23-24 FY24-25 FY25-26

Year End Reports

June 30, 2022June 30, 2023 June 30, 2024

Audit Reports

Financial Statements June 30, 2022 Financial Statements June 30, 2023 Financial Statements June 30, 2024

Bids Page - Home Sole Source Curriculum Associates LLC Sole Source Form-MATH 6-14-21 Sole Source DLENM GLAD and CLAVES 1-21-21 1 Sole Source PowerSchool 8-23-2021 AKS Architecture, PC -- Order Confirmation of legal notice

Purchasing Forms

Change Order Memo Form Emergency Procurement Internal Purchase Requisition Form Justification for After the Fact PO Form Sams Internal Requisition Form Sole Source Form

Vendor Forms

Checklist for Employee or Independent Contractor Form Contract Service Agreement (CSA)Tax Exempt Certificate Request Form Vendor Information Form Vendor Reference Checklist Form W-9 Form Conflict of Interest Form

Employee Traveling with Students Trip Request Form IN-DISTRICT Mileage Chart Mileage Odometer Readings GISD Travel Request Form Travel Reimbursement Limits FY 2025-2026

Affidavit Notification for Procurement Card Missing Receipt(s)Procurement Card Authorization Form

Exhibit 1 GISD Application for New Student Activity Account Exhibit 2 GISD Student Activity Log Exhibit 3 GISD Student Activity Fundraising Application (PDF)Exhibit 3 Student Activty Fundraising Application (Google Form)Exhibit 4 GISD Sponsors Agreement to comply with the Student Activity Funds Manual Exhibit 5 GISD Student Activity Transfer Form Exhibit 6 Change Fund Form Principal’s Responsibilities Form (Google Form)Product Sheet Template

Visions User Confidentiality Agreement Visions User Request Form Procedure for Vision Users

Property Loss Report Student Accident Report (send to HR)Vehicle Accident Report Windshield Report General Products Liability Report

Equipment Transfer Form Gadsden Foundation Donation Form Internal Budget Request Transfer Form Finance Deadlines

Finance Tutorial Videos

Finance Training Sessions

Thursday, July 31, 2025 - SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, September 24, 2025 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, November 19, 2025– SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, January 14, 2026 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, March 25, 2026 – SNP Complex 1:30 p.m. – 3:30 p.m.

Approved Budget Reports

FY23-24 FY24-25 FY25-26

Year End Reports

June 30, 2022June 30, 2023 June 30, 2024

Audit Reports

Financial Statements June 30, 2022 Financial Statements June 30, 2023 Financial Statements June 30, 2024
Bids Page - Home Sole Source Curriculum Associates LLC Sole Source Form-MATH 6-14-21 Sole Source DLENM GLAD and CLAVES 1-21-21 1 Sole Source PowerSchool 8-23-2021 AKS Architecture, PC -- Order Confirmation of legal notice
Purchasing Forms

Change Order Memo Form Emergency Procurement Internal Purchase Requisition Form Justification for After the Fact PO Form Sams Internal Requisition Form Sole Source Form

Vendor Forms

Checklist for Employee or Independent Contractor Form Contract Service Agreement (CSA)Tax Exempt Certificate Request Form Vendor Information Form Vendor Reference Checklist Form W-9 Form Conflict of Interest Form
Employee Traveling with Students Trip Request Form IN-DISTRICT Mileage Chart Mileage Odometer Readings GISD Travel Request Form Travel Reimbursement Limits FY 2025-2026
Affidavit Notification for Procurement Card Missing Receipt(s)Procurement Card Authorization Form
Exhibit 1 GISD Application for New Student Activity Account Exhibit 2 GISD Student Activity Log Exhibit 3 GISD Student Activity Fundraising Application (PDF)Exhibit 3 Student Activty Fundraising Application (Google Form)Exhibit 4 GISD Sponsors Agreement to comply with the Student Activity Funds Manual Exhibit 5 GISD Student Activity Transfer Form Exhibit 6 Change Fund Form Principal’s Responsibilities Form (Google Form)Product Sheet Template
Visions User Confidentiality Agreement Visions User Request Form Procedure for Vision Users
Property Loss Report Student Accident Report (send to HR)Vehicle Accident Report Windshield Report General Products Liability Report
Equipment Transfer Form Gadsden Foundation Donation Form Internal Budget Request Transfer Form Finance Deadlines
Finance Tutorial Videos

Finance Training Sessions

Thursday, July 31, 2025 - SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, September 24, 2025 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, November 19, 2025– SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, January 14, 2026 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, March 25, 2026 – SNP Complex 1:30 p.m. – 3:30 p.m.